To be productive, we need to go slow to go fast

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Time management strategies

Before being into productivity, I lead, managed and trained people in change.  This is where I learned that it’s important to put a lot of ground work in the early stages so that you can reap the rewards (and react faster) later.  Things like solid sponsor and stakeholder engagement, surfacing resistance and communicating to those impacted by the change.

I reckon it also applies to how we run our “business as usual” work days.

Time management guru, Brian Tracey says that, “Every minute you spend in planning saves 10 minutes in execution;  this gives you a 1,000 percent return on energy!”

If we paused for a minute or two, before clicking “send” or “invite” we may save ourselves a world of pain or struggle later on.

For example, instead of sending a meeting request with the subject line, “I hope this time works for you”, perhaps take a minute to use the very easy scheduling function in the calendar app.

Or, putting a few words in the meeting invitation as to the purpose of the meeting, who’s coming and their roles.

Or, taking a 10 minute pause at the beginning of your day to assess what you have on and block time in your diary for breaks.

Or, before you get into the meat of developing a presentation, thinking about what you want to have happen at the end and visualising how the presentation will play out.

Or, sleeping on that passive aggressive email response you banged out in a moment of frustration!

Taking a moment to stop and take stock will save you upset, resistance and mistakes.

Your future self will thank you.

Time management strategies

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